This article was originally published in my August 2016 Workforce magazine column.
This year marks the 10th anniversary of my company, Benz Communications, and I’ve spent a lot of time with my team reflecting on the past decade.
We’ve been thinking about how HR and employee benefits communications has evolved during that time. And, in some cases, how much it hasn’t. A lot of companies still communicate like it’s 2006—before the iPhone existed, when social media was in its infancy, and a significant portion of Americans still lacked easy Internet access.
With each year, we have more tools and technology. Yet, moving forward and evolving the way we communicate internally continues to be a struggle.
Organizations are often challenged because so much has changed and so much is new. You might worry you’ll invest in a new tool that will be out of vogue next year. That’s why we collaborated with Preston Lewis, founder and CEO of Intactic, to document the guiding principles of modern internal communication.
As HR continues to be asked to play a bigger and more strategic role, modern communication strategies and tactics can help you succeed. Companies that are investing in and using more modern communications are driving better business results. These five factors will help you focus on areas to modernize and invest in.
Data
Data can also help you breach the divides between recruiting, IT, HRIS, internal communications, and HR. Many departments within your organization may have a shared interest in the data so you may be able to realize economies of scale. Start any new strategy by digging into your data.
Experience
Designing for user experience isn’t a new concept. Marketers have been doing it for ages. Simply put, an experience is a collection of touch points that invokes a response. When designing experiences, every touch point, and its purpose, should be intentional. This is a principle that will guide the future of internal communications.
Creating the best possible employee experience is about getting the right message in the right media to the right person at the right time.
Personalization
Modern communication uses technology to create consumer-like experiences at work. Internal channels will start to include the same robust personalization as consumer tools, including personalized email salutations; messages that direct employees to information that fits their specific needs, financial situation, and lifestyle; and information that’s delivered via their preferred communication channels.
Emotion
Connecting employees to a bigger sense of purpose will be a vital part of the future of work. This is especially important to Millennials, who will total up to two-thirds of the workforce in the next five years.
Companies that understand their audiences and the concerns that keep them up at night are able to develop deeper and more meaningful connections with employees. One of the reasons I love benefits communication is its ability to connect with and engage employees on an emotional level.
Mobile
A critical factor in shaping a modern communication strategy is pervasive mobile technology. The number of apps supporting HR is already overwhelming, and it is tempting to think that eventually one app will solve all communications and engagement challenges. Instead, we should be thinking about and planning for the company app store where a suite of apps will work together. According to the 2016 Executive Enterprise Mobility report from Apperian, more than one-third of companies have an app store today, up from 23% in 2015. HR pros can be partnering with IT and internal communications to articulate the vision for mobile in their organizations.
It’s an exciting time to be in HR and to be a communications professional. Employees need your help now more than ever to improve their health, finances, and futures. Leveraging modern communication strategies and tactics, we can inspire employees and grow thriving businesses.